Sponsorship Terms and Conditions

1. GENERAL REGULATIONS

1.1 CECIMO aisbl (Boulevard Brand Whitlock 165, 1200 Brussels, Belgium) is the Organiser of the CECIMO Spring Meetings  and is empowered to accept or reject applications. Its decisions are final.

1.2 The signed form constitutes a legally binding contract for the Sponsor. The Organiser reserves the right to change or adapt the opportunities in case of unforeseen and/ or unavoidable circumstances, beyond its control.

1.3 Reselling of opportunities is strictly forbidden without the prior authorisation of the Organiser. In all cases the resell price must not exceed the price stated in this contract.

2. PAYMENT TERMS AND CONDITIONS

2.1 The amount due will be invoiced upon receipt of the signed contract (commitment form) and is to be paid within 10 days of the date of invoice.

2.2 Any bank charges are to be paid by the Sponsor.

2.3 In case of non-payment by the dates specified on the invoice, the Organiser reserves the right to reallocate the opportunity to another company. The Sponsor, however, remains bound by their contract and has to pay the totality of the amounts foreseen.

2.4 The opportunity will only be made available when the Sponsor has fulfilled all the obligations as stipulated in the contract and the General Terms and Conditions.

3. CANCELLATION

Withdrawal must be made by registered post to the CECIMO Secretariat. For cancellations made before 31 March 2023, 50% of the full amount as for the opportunity chosen will be payable. For cancellations as from 31 March 2023, the Sponsor has to pay the full amount as for the opportunity chosen. These cancellation policies will come into effect in all cases and whatever the reason for the withdrawal may be. Cancellation fees will be invoiced.

4. BANKRUPTCY OR LIQUIDATION

In case the Sponsor becomes bankrupt or enters into liquidation other than for the purpose of reconstruction or amalgamation, or has a receiver appointed, the Organiser shall be at liberty to terminate immediately the contract with the Sponsor, to cancel the opportunity and to forfeit all sums paid by the Sponsor.

5. SPONSOR RULES

5.1 Promotion with the official CECIMO logo is only possible through the channels offered by the Organiser or following permission by the CECIMO Secretariat.

5.2 All information related to logistical aspects of the opportunity will be sent to each Sponsor in due time.

6. INSURANCE

Subject to article 7.2.1, by way of their participation, Sponsors automatically relinquish all claims, in the event of an accident or damage against: CECIMO aisbl, event venues, the Sponsors at the event, the event participants, the directors, representatives, managers and officials appointed by these persons or bodies.

7. CIVIL LIABILITY

7.1 Of the Sponsor: Subject to article 7.2.1 below, the company supporting and its representative confirm that CECIMO aisbl in no way takes responsibility for loss, injury or damage to items or persons, whatever the cause may be, before, during, or after the event.

7.2 Of the Organiser:

7.2.1 CECIMO aisbl is responsible under civil law in its capacity as Organiser of the Spring Meetings and any other related events it organises. This liability shall however in no case extend to the damage caused to participants, visitors, sponsors or rented goods by third parties, unless in the event of death or injury exclusively caused by CECIMO’s negligence.

7.2.2 The meeting venue(s) is/are responsible for its civil liability in its capacity as owner of the premises and of fixed or temporary installations used for the event, as well as for the management of the concerns and handling of the activities it administers directly.

7.2.3 Sponsors shall not be entitled to any compensation should political or economic circumstances or a case of “force majeure” prevent the meetings from being held or limit its size or modify its nature. Should it not be possible for the meetings to take place, all fees shall remain the property of the Organiser up to a sum corresponding to the amounts for which he is already committed.

8. PRESENT REGULATIONS

The Organiser reserves the right to modify at any time the provisions of the present regulations.

9. DISPUTE

In any disputes that may arise concerning the execution or interpretation of the present General terms and conditions, both parties agree that they will be subject to Belgian law and that the commercial courts of Brussels will be competent.

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